NGO Grants Finance Jobs Kenya

Grants Finance Manager Jobs at Action Africa Help International, Kenya
 
Salary Scale: AH3
Reports to: Finance and Administration Director
Primary Location: HQ, Nairobi with frequent travel to the Field
About us
Action Africa Help International (AAH-I) is an African-led, regional organization, working in East and Southern Africa to improve the lives of livelihood-challenged communities. AAH-I has Country programs in Kenya, Somalia, South Sudan, Uganda, and Zambia.

It brings over 20 years’ experience working with communities in conflict and post-conflict situations, including refugees, internally displaced people and host communities. More recently, it has expanded its activities to work with other marginalized communities, including pastoralist communities and communities in urban slums.


Job Summary

• The individual provides a bridge between programs and finance by providing leadership and direction for programs performance; coordinates the implementation of grant awards and ensures post-award compliance; compiles financial and non-financial data for the preparation of internal reports, compliance reports, and grants donor billings.

Finance Job Duties and Responsibilities:

• Support Program Managers to develop detailed annual and multi-year phased budgets
• Track/monitor budget expenditures and prepare and analyze internal and external budget vs. actual reports by cost center and line item.
• Review financial reporting systems and formats as required according to AAH-I policies and procedures and donor requirements.
• Track and respond to donor queries in consultation with Program Managers.
• Perform all monthly financial management tasks relating to Grants by reviewing Financial Statements, and working with the project accountants to correct mis-postings where needed, reviewing monthly standard journal vouchers, and reconciliations of the Life of
• Grant Report to the Ledger for the report
• Preparation and timely submission of grant billing invoices to the donors.
• Prepare reports for various internal audiences including cash flow projections.
• Coordinate budget funds, screening and processing requests for expenditures and ensuring the timely application for reimbursement from the projects.
• Ongoing monitoring of grants budgets expenditure and cash flow to ensure targets are met by analyzing monthly grant activity and expenditure posted to assigned grants projects and prepares customized management reports within the organization.
• Ensure in collaboration with the Program and Finance directors, the quality of progress reports for submission to the donors.
• Serve as a liaison with other departments on issues regarding grants. Communicating relevant grant information with all appropriate internal users.
• Manage the successful implementation of donor contractual requirements and reporting, ensuring compliance and accurate information of the program finances.
• Maintaining tracking systems for grants and sub-grants within the organization.
• Conduct pre-qualification reviews of administrative and financial systems prior to award of sub-grants.
• Prepare sub-grant agreements between AAH-I and partners.
• Conduct regular desk and on-site reviews of partner financial and administrative systems and provide corrective guidance in the areas of grants management, budget preparation and monitoring, and recordkeeping as required.
• Manage funds tracking and disbursement for grantees, including review of funds requests.
• Performs other related duties.

Qualifications and Experience

• A degree in Finance and Grants Management;
• 4 years, experience in Finance and Grants Management;
• Experience in writing and reviewing Financials reports;

Skills and Competence

• Good understanding of humanitarian aid and development programming;
• Good financial management and budgeting skills. More than 4 years is preferred;
• Ability to analyze and synthesize information;
• Excellent attention to detail;
• Ability to work on own initiative and collaboratively as part of a diverse team;
• Self-motivated, flexible and adaptive to the needs of the team and organization;
• Team player.

Application Instructions
Interested candidates should email application letters and CVs (with 3 referees) addressed to recruitke@actionafricahelp.org to be received by 24th July, 2015 at 5:00 pm. The email Subject Line must show the job title of the position applied for.

AAH-I is an equal-opportunity employer.

Only shortlisted candidates will be contacted.