Britam Executive Assistant Jobs In Kenya

Executive Assistant to Director Legal and Company Secretary

Reports to:Director, Legal and Company Secretary
Department: Legal and Company Secretary Grade:
Direct reports: None
Date:June 2015
Job Purpose:
Provides secretarial and administrative support to the Director Legal and Company Secretary and general administrative support to the division

Key Responsibilities

• Responding to enquiries, correspondence both telephone and written directed to the Director, Legal and Company Secretary’s office
• Filing of all documents and correspondence to & from the Director Legal and Company Secretary’s office.
• Book all meetings for the Director Legal and Company Secretary
• Organising and coordinating all logistics for the Director Legal and Company Secretary’s meetings (both internal & external).
• Organise and schedule departmental meetings
• Coordinate events/projects in the department e.g. teambuilding, etc. by providing administrative support
• Management of induction program for new staff
• Prepare and editing correspondence, reports, and presentations
• Make travel and guest arrangements
• Provide quality customer service to guests in the Director Legal and Company Secretary’s office
• Perform any other duties as may be assigned from time to time

Key Performance Measures

• Customer satisfaction
• Process turnaround times

The Executive Assistant will be;

• Accountable to the Director Legal and Company Secretary
• Work with all staff, departments and Britam management

Knowledge, experience and qualification required for Executive Assistant Jobs in Kenya

• University degree in social sciences or business related field.
• At least 4-6 years’ experience as a Personal Assistant to a Head of Department/Division in a blue chip company preferably in a commercial environment

Competencies

• Technical and functional competencies
• Strong organizational skills; ability to prioritize work and meet deadlines
• Computer literate ( MS Word, PowerPoint and Excel)
• Records management
• Planning and organisational skills
• Strong writing and oral presentation abilities

Core competencies

• Communication skills
• Building Relationships
• Focuses on the Customers
• Develops Self
• Solves Problems

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